We were just with a friend this afternoon and we came across a bugbear that should be an easy one to fix; adding your email to your iPhone.
If you have your business email account and it’s coming in on your laptop, but not on your phone it can lead to frustrations. Quite often your hosting company sends you IMAP this and POP that; none of which helps you get the email on the phone. Life can be made simple.
iPhone email and the meaning of P
As way of a bit of background it might help to explain the different methods of getting the email on to your phone. All these nonsensical words end in P because the P stands for protocol. Much the same as you have a set of rules that differ between meeting a native Indian in the rain forests of Brazil and the leader of the free world in the White House, so too you just have to match up the rules.
In this case the best protocol to use is IMAP as it is the most secure and does the most things for you without you having to do that much thinking – you’re here to run a business not an email server. You can also use POP3 which is the fire and forget of getting your email – effective, but a toothbrush is effective when you have to clean a floor. The SMTP is a middle of the road way to get your email delivered.
iPhone set up for your email account
1. Go in to:
- Settings
- Mail, Contacts, Calendars
- Add Account
2. Once you are in there you will see the list below:
At the bottom you can see other, choose that.
3. You are going to add an email account so choose Add Mail Account…it is this simple.
4. Put in the details that you have. The “Name” field is what you want in there, so put in what you want your customers, friends and family to see when you send them an email. I would usually put in Hugh O’Malley for a business email or Hughie for a personal one. The “Description” field is only for your own benefit here, so just explain that it is the office email account, ie “Office Email”.
In the Email and Password fields, put in the email address that you are adding and the password that goes with that email address. The hosting provider or system administrator or IT guy will have given it to you (failing that just ask them).
Then Press Next in the top right hand corner.
5. Right we are on the final lap.
Above is two screenshots of the same page. You will have to do a bit of scrolling down to fill it in. You will need to put in your Name, Email and Description again; keep them the same as the previous page.
At the top of the screen choose IMAP, it’s the simplest one in the long run as a rule.
In the Incoming mail fields plug in the details that you have been given. Host Name is interchangeable for server or mailserver. This will usually be in the formation mail.yourdomain.com or smtp.yourdomain.com. The same IT person that gave you the email details will be able to give you the Host Name details too.
The same goes for OUTGOING MAIL SERVER. Then Press Next in the top right hand corner.
6. You may get told that nothing can be verified in a pop up, just hit “Continue” if this comes up. The final screen you will get is below:
Then Press Save in the top right hand corner.
7. At that stage you are done. Email will start flowing and you will be part of the connected generation.